Features
What each part of Fusion Arc does, and the time it saves your firm.
Clients and intake
- Client types: individual, corporate, business, partnership, government and NGO.
- KRA PIN, ID, passport or business registration number, with a warning on duplicates.
- Contact persons for organisations, and beneficial owners with ownership share and PEP flag.
- KYC record: source of funds, risk rating, ID document, and who verified it and when.
- Email and WhatsApp consent recorded with date and source; opt-outs are respected automatically.
- Statement of account per client with running balance, as a screen view or PDF.
Conflict of interest
- Search names, KRA PINs and ID numbers across clients, contacts, beneficial owners and every file party.
- Results show the role (client, opposing party, counsel) and the file, including closed files.
- Each check is saved with who ran it, the results and the decision: clear, conflict or waived with reasons.
- Link the check to the file when you open it.
Files
- File number generated from your prefix, type of work and year, or set your own.
- Court, station, division, judicial officer and case number.
- Opposing parties, opposing counsel, witnesses and other parties.
- Billing arrangement: hourly, fixed fee, ARO scale or retainer.
- Responsible advocate and file team; restricted files visible only to the team.
- Physical file register: who has the file, where it is and when it came back.
- Closure checklist with archive box number. Closed files are read-only and can be reopened.
Progress, diary and tasks
- Progress and court attendance notes with rich text, recorded in under a minute on a phone.
- Record the next court and consultation date in the same step.
- Entries cannot be deleted. Corrections are amendments, and the original is kept.
- Firm and personal calendar of court dates, consultations, deadlines and bring-ups.
- Deadline helper: pick a trigger date and a period, such as 14 days for a Notice of Appeal.
- Email reminders to the responsible advocate before each date, and before limitation dates.
- Tasks with assignee, priority and due date; subscribe to your diary from Google or Outlook.
Fee Notes and payments
- Sequential Fee Note numbers per firm with your own prefix.
- An Instructions section for the work done, then lines for fees, time, ARO scale fees and disbursements.
- VAT at 16% on fees for VAT-registered firms; disbursements excluded unless you mark them.
- Pull unbilled time and recoverable disbursements from the file in one click.
- Payments by M-Pesa, bank, cheque, cash or card, with part-payments and withholding tax certificates.
- Overdue status set automatically after the due date. Issued Fee Notes are locked; correct them with credit notes or write-offs.
- Branded PDF with your logo, KRA PIN, payment details and the signing advocate, emailed from the system.
- Debtor ageing: current, 1–30, 31–60, 61–90 and over 90 days.
Client updates
- Send a progress update by email or WhatsApp right after recording it.
- Notify the client of the next court date or consultation.
- Daily, weekly or monthly scheduled updates per file.
- Templates with placeholders such as {client_name} and {next_date}, editable by your firm.
- Every message logged with channel, sender, time and delivery status. WhatsApp falls back to email if it fails.
Documents and precedents
- Upload PDF, Word, Excel and images to a file. Every upload records who and when.
- Version history: new versions keep the old ones.
- Your own precedents (engagement letters, demand letters) generated as PDF or Word with file details filled in.
- Storage usage shown against your plan.
HR and payroll
- One record per person: staff who sign in and staff who are on payroll only.
- Leave types and entitlements per year; staff apply online and balances update on approval.
- Monthly payroll with PAYE, NSSF, SHIF and Housing Levy; rates are kept in configuration and snapshotted on each run.
- Advances recovered through payroll, and bonuses.
- PDF payslips; staff see only their own.
Control and reporting
- Access per module with view, edit and delete rights, plus role defaults.
- Optional two-step sign-in with an emailed code.
- Audit log of every create, update and delete, with before and after values.
- Reports: files by type, upcoming court dates, ageing, revenue and time by advocate, expenses, leave balances. Export to CSV or PDF.
- Full firm data export at any time.
Not included in this release
Client (trust) account accounting, a client portal, live KRA eTIMS submission and Judiciary e-filing integration. These are planned for a later release.